Contracts Officer

Team: ASM – Cost and Contracts Team

Job Family: Providing - CBCG 9

Salary: £34,811 - £37,562 per annum pro rata

Hours:  37 hours per week

Location: You will be expected to attend a CBC office location as often as needed to carry out your role, which will be no less than once per month.

Contract Type: Hybrid - Permanent

Closing Date: Monday 5th January 2026

Interview Date: Friday 9th January 2026

About the Role

Central Bedfordshire Council is moving forward with an ambitious and strategic transformation of our property services. Following the merger of the FM and Estates teams, we have created a single, unified Asset Management Service.

At CBC we have created a professional asset management service capable of meeting the day-to-day needs of officers, our community and commercial tenants occupying / using the Council’s (non-housing) properties, including schools. With the capability of delivering sustained change to drive efficiency, the introduction of the corporate landlord model across the whole Council is enhancing the way asset management services are provided to users of Council buildings.

The role of Contracts Officer is key to providing comprehensive contract management support, monitoring and maintaining robust financial performance data, as well as managing rent income / debt and providing support to Budget Managers on forecasting rents and dealing with quarterly and annual rent accruals. 

Your responsibilities will include:

• Providing comprehensive contract management support by monitoring invoicing to ensure it is in line with contract schedule rates, escalating any anomalies to the service manager.
• Ensuring rent invoices / billing plans are accurate and issued within timescales.
• Preparing monthly, quarterly and annual rent income forecasts to support the budget and forecasting process.
• Liaising with Estates Surveyors to ensure rent review increases are captured and invoiced as appropriate.
• Monitoring rental receipts from Tenants and escalating debt within agreed timescales and processes.
• Ensure service charges and recharges are issued within timescales and accurate service charge income forecasts are prepared to support the budget and forecasting process.
• Managing utility billing to ensure prompt payment and accurate meter readings are submitted to avoid estimated bills. Monitoring of consumption and escalating any concerns for landlord supplies and commercial lets / vacant sites.
• Preparing service performance data and supporting Asset Managers by ensuring our contractors are performing in line with the contract, raising and escalating concerns and breaches of SLA’s / KPI's.
• Supporting financial year-end activities including preparing accruals for the Budget Manager's approval.

Key Requirements (Qualifications and Skills):

• Analytical thinking, creative solutions and attention to detail.
• Ability to collaborate and work as part of a team.
• Efficiently managing tasks and deadlines.
• Good understanding of financial processes.
• Experience of SAP/S4HANA and CAFM software is desirable.
• Experience in liaising with utilities companies and interpreting energy data is desirable.
• Sound ICT skills with a good level of proficiency in Microsoft Word, Excel and PowerPoint.
• Flexibility in handling change and learning new processes.

Why Join Us?

This is a unique opportunity to play a key role in shaping a modern, forward-thinking Asset Management service. You will have access to:

• A diverse and interesting property portfolio.
• Opportunities to innovate and challenge the status quo.
• Ongoing professional development and training.
• Agile and flexible working arrangements.
• A competitive rewards package and a supportive team environment.

At Central Bedfordshire Council, we are committed to making our area a great place to live and work. If you are ready to make a real impact on building safety and compliance, apply today and help us create safer spaces for our staff and community.”

Our Offer 

We have a number of rewards and benefits available to our staff. To view these please visit our Rewards and Benefits page  

Our aspiration is to be a truly flexible employer.  We welcome discussion on location, hours and working pattern as part of the application process. 

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You will be expected to demonstrate how you meet the key accountabilities and competencies in this Recruitment Pack. 

Our Competency Framework and Qualification Guidance are to be read in conjunction with our Recruitment Pack. 

For an informal discussion about this position, please contact: Gosia Mos at Gosia.Mos@centralbedfordshire.gov.uk / call on 0300 300 6774.

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To maintain a fair and consistent approach for applicants, it is Central Bedfordshire Council's policy to only consider applications made via our online application system and we therefore thank you for not submitting your application offline.

Our National Careers Service team offer a free monthly workshop covering CV writing and how to complete the statement sections of the Central Bedfordshire Council online application form. This MS Teams workshop is open to anyone from the UK and lasts around 1.5 hours.   Please book your place here.

More information about this service can be found here: Support getting into work or learning | Central Bedfordshire Council